1) New Steward Fees and Program Rules Effective August 1, 2011

Stewards, Remitters, Sub-Remitters and Retailers are encouraged to plan ahead for the new Steward fees that come into effect on August 1, 2011

As we informed you in previous Bits and Bytes Issues and during a June 29 webcast, OES Steward fees are changing effective August 1, 2011. By way of reminder, the current Rules and the 2010-2011 fee rates remain in effect for OES reports filed for the obligation months of May (this month’s report), June and July 2011.

Starting August 1, 2011 the new Rules and Steward fees come into effect for OES reports filed for the obligation months of August 2011 to July 31, 2012. You will notice that the Steward fees have either stayed the same or have decreased.

OES requests that everyone in the information technology/consumer electronics supply chain be aware of these changes (including staff), and adjust their systems accordingly to reflect the proper fees taking effect on August 1, 2011.

In addition to notification provided in Bits and Bytes, OES has formally ‘notified’ Stewards of the approved fees and Steward obligations for the period of August 1, 2011 to July 31, 2012.

If you were unable to join the June 29 webcast, we invite and encourage you to view the slides or the webcast archive (including slides and commentary). The archive will remain live throughout July.

For more information, please contact: info@ontarioelectronicstewardship.ca.

2) Reports and Payments for May, 2011 due June 30, 2011

If you are a Steward, Remitter or Sub-Remitter, you are required to track and report monthly the amount of Electrical and Electronic Equipment (EEE) that you supply for use in Ontario. This is a reminder that your May Report covering the sales activities that took place between May 1 and May 31, 2011 is due on June 30, 2011. Please note that these reports are filed using current Rules and fee rates.

For previous reporting dates see: Reporting Timelines.

3) How to file an OES Report and Update your Company’s Profile

Filing your OES Report

For information on how to file your OES Report, please see Guidebook 2: How to file an OES Report.

Updating your Company's Profile

When you enter the online system to file your report this month, we encourage you to take a minute to review your company’s profile to make sure that all the information you see there is up to date and correct.

If you’d like to make any changes, please give our Customer Service staff a call and they will look after it immediately. Dial 1-888-646-1820 or email info@ontarioelectronicstewardship.ca.

4) How to Remit Payment to OES

OES provides information that enables Stewards, Remitters and Sub-Remitters to download their invoices from a confidential web-based system. No invoices are distributed by mail/email. To obtain an invoice, your company's primary contact or billing contact should follow the step for "Invoicing and Reports" on the Steward Reporting System.

Payment Options

Stewards/Remitters can make payments by cheque, online banking or through wire transfer at their bank. Please include HST in your submission of payment to OES.

• Cheques: payable to Ontario Electronic Stewardship and sent to 26 Wellington St. East, Suite 601 Toronto, Ontario, M5E 1S2.

• Wire Transfer: email: oesaccounting@ontarioelectronicstewardship.ca for details.

• Online Banking: contact your bank and request that Ontario Electronic Stewardship be added to your account. Online payments can be made through the following banking institutions: CIBC, BMO, Royal Bank, Bank of Nova Scotia, TD, Canada Trust.

As the Impact of the Canada Post Labour disruption dissipates…

Canada Post has provided notice that the recent labour disruption concluded on June 28, 2011. During the month of July as services return to normal, you may choose to continue your use of use alternative payment options as described above (i.e. wire transfer or online banking) or send cheques by courier* to the above address.

*Courier charges are assumed to be the responsibility of the sender.

5) Clarification on Designated Materials

Over the recent months OES and other provincial programs (ACES, ESBAC,SWEEP) have consulted Electronic Product Stewardship Canada (EPSC) for clarification on interpreting the definition and obligation of new emerging technologies (EEE materials). In other cases EPSC has provided guidance on EEE materials/products that could meet more than one obligated material category definition and needs to be assigned to a specific category.

EEE Materials/Products that Can Meet More than One Material Category Definition