OES Reporting Reminder and Program Updates for Stewards/Remitters
In this issue:
- Deadline for the December Steward's/Remitter's Report
- Opportunity to comment on proposed Phase 1 and 2 Revised Fees webcast
- Updates on Brand Management OES Reporting
- How to file a Monthly Steward’s/Remitter’s Report
- Payment Information: Electronic Fund Transfers available
- Remitter's and Sub-Remitter’s Agreement Approval
1) Stewards, Remitters and Sub-Remitters are required to file and pay applicable fees for their December monthly report by January 30, 2010
The deadline for Stewards/Remitters and Sub-Remitters to file and pay applicable fees for their December Steward's /Remitter's Report under Ontario’s Waste Electrical and Electronic Equipment (WEEE) program is January 30, 2010. This will be the ninth monthly report for companies that supply designated Phase 1 Electronic and Electrical Equipment (EEE) in Ontario. Stewards/Remitters and Sub-Remitters should already be tracking monthly the amount of EEE that they supply for use in Ontario since the program began on April 1, 2009. Previous reporting and payment periods include:
Report and Payment #1 for April 1-30, 2009 was due on May 30, 2009;
Report and Payment #2 for May 1-31 was due on June 30, 2009;
Report and Payment #3 for June 1-30 was due on July 30, 3009;
Report and Payment #4 for July 1-31 was due on August 30, 2009;
Report and Payment #5 for August 1-31 was due on September 30, 2009;
Report and Payment #6 for September 1-30 was due on October 30, 2009;
Report and Payment #7 for October 1 -31 was due on November 30, 2009;
Report and Payment #8 for November 1-30 was due on December 30, 2009;
Report and Payment #9 for December 1-31 is due by January 30, 2010.
Companies that file Steward’s/Remitter’s Reports and make payments according to the fee schedule in the Rules are considered to be in good standing with OES and compliant with the Waste Diversion Act (WDA) and the WEEE Program Plan Rules.
Non-complying Stewards may be subject to enforcement actions by the Ministry of the Environment as prescribed under Sections 36 - 41 of the WDA. Obligated Stewards and Remitters who fail to pay applicable EEE Fees may be subject to a penalty of 10% of the Obligated EEE Fees due and payable. Interest may be charged at the posted prime interest rate plus 3% on any outstanding balance due.
2) Comment on proposed Phase 1 and 2 Fees effective April 1, 2010
On Thursday, January 28, 2010, OES presented a webcast on the proposed fees for the revised Phase 1 and 2 Program. This webcast presented further information to supplement the Technical Memo that was sent out December 22, 2009 for comment. The presentation is available for viewing on our website. You have an opportunity to make final comments on this presentation by clicking on the survey link.
3) Brand Management Update
Step #7 Brand Management continues to be deactivated. Until further notice, all Stewards/Remitters and Sub-Remitters are asked to file their monthly EEE Steward’s/Remitter’s Reports without completing this step (Step #7).
Please note: OES will not require Stewards/Remitters and Sub-Remitters to retroactively add the brands to their previously filed Steward’s/Remitter’s Reports.
4) How to file a monthly Steward’s/Remitter’s Report
For information on how to file your Steward's/Remitter's Report and ensure that your organization is compliant with the WDA and the WEEE program Rules, please click here (Bits and Bytes 52).
OES provides information that enables Stewards, Remitters and Sub-Remitters to download their invoices from a confidential web-based system. No invoices are distributed by mail.
Stewards/Remitters are required to make payments by cheque or by Electronic Fund Transfer (EFT).
- Cheques are to be made payable to:
Ontario Electronic Stewardship
26 Wellington St. East, Suite 601
Toronto, Ontario, M5E 1S2
- Electronic Fund Transfer:
Since the start of the new year, Ontario Electronic Stewardship is pleased to offer an electronic fund transfer to streamline the fee payment process. Please contact your financial institution to add Ontario Electronic Stewardship to your account to start this process. For information on electronic transfer payments please email: firstname.lastname@example.org
- Please include GST in your submission of payment to OES
To obtain an invoice, your company’s primary contact or billing contact are directed to go to Step #9 on the Steward Reporting System and download invoices and process as appropriate. Please be aware that you will need to deactivate any pop-up blocker on your system to be able to download any invoices.
6) Approval of Remitters’ and Sub Remitters’ Agreements scheduled for January 30, 2010
OES would like to remind all companies that the Ontario WEEE program has different requirements then other provincial WEEE programs. Under the OES program, Stewards are obligated to file and remit payment for the EEE they supplied for use in Ontario. If a Steward enters into a Remitter’s Agreement with another company (Remitter), the Remitter must agree to the terms of the agreement before they report and make payments on the Steward’s behalf. Entering into any Remitter’s or Sub-Remitter’s Agreement is voluntary and it is up to each party to make this decision based on their business situation.
OES will approve all Remitter’s and Sub-Remitter’s Agreements that have been agreed to by both companies and where Brands have been assigned by January 30, 2010. OES-approved Remitter’s and Sub Remitter’s Agreements take effect the first day of the month that follows approval by OES. For example, the January 30, 2010 approval means that the Steward is obligated for the product supplied for use in Ontario, between April 1, 2009 to January 31, 2010, and the Remitter is required to include the EEE supplied for use acquired from the Steward, in their Report, starting from February 1, 2010. The Remitter will include in its EEE Remitter's Report the quantity of EEE supplied for use in Ontario during the data period of February 1-28. The Remitter will continue to include the EEE acquired from the Steward in its Reports until the end of the month the Remitter’s Agreement is cancelled.
Remitter's and Sub-Remitter's Agreements will only be approved when:
- both companies have agreed to the terms of the Agreement with each other,
- the Steward has assigned Brands to the Remitter or the Remitter has Brands that they have assigned to the Sub-Remitter
Cancellation of Remitter’s/Sub-Remitter’s Agreements
OES, the Steward, Remitter or Sub-Remitter may terminate a Remitter’s or Sub-Remitter’s Agreement at any time. To do this, any of the parties would need to login to the OES Online Reporting System and navigate to the “Approved RA” tab. Choose: “Cancel”. OES will then send a confirmation email to the other participant.
The cancellation takes affect on first day of the next Data Period. Please refer to the Termination Section 5.0 of the Agreements for details: www.ontarioelectronicstewardship.ca/pdf/stewards/remitters_agreement.pdf.
The Agreement still requires the Remitter or Sub-Remitter to include the EEE supplied for use in Ontario until the last day of the month in which the Agreement was cancelled.
Example of a Remitter’s Agreement Cancellation
In this example, a Remitter cancels an Agreement on January 15, 2010. By way of an automatic email, OES notifies the Steward that the Remitter’s Agreement was terminated. The effective date of the cancelled Agreement is February 1, 2010. To comply with the terms of the Agreement, the Remitter would need to have filed Reports (and paid applicable fees to OES) that includes all designated EEE supplied for use in Ontario for the EEE purchased from the Steward, form the start date of the agreement up to and including
January 31, 2010.
The Steward would then be required to file a Report to OES and pay applicable fees for all the EEE units they Supply for use in Ontario (to the Remitter) starting with the next reporting period that covers February 1-28, with payment of fees due on March 30, 2009.
For more information
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