NEW Information for Stewards and Remitters regarding updates to the OES Reporting System, extension to retroactive Remitter’s Agreement start date and Filing and Payment deadlines
You are receiving this notice because you are a company that has requested to be on a Bits & Bytes distribution list and you are a registered Steward and/or Remitter.
This email provides important updates to the OES Reporting System including;
- improvements to the OES Online Reporting System
- extension to the retroactive Remitter’s Agreement
- clarification on the proper allocation of all in one computer units and
- a reminder to file your monthly Steward’s/Remitter’s Reports and make payment by May 31st, 2009.
1) Improvements to the OES Online Reporting System
Note!! OES will be auto-assigning all the Brands listed within the Steward’s Brand screen to the Remitter’s Agreements for those Stewards that have not previously assigned Brands to any Remitter’s Agreements. The Brands will be automatically populated onto the Remitter’s Agreements. For those Remitter’s Agreements where the Steward has assigned Brands already, OES will NOT make any changes.
Brands will also be auto-assigned in Sub-Remitter’s Agreements in instances where the Brands were not previously identified and assigned by the Remitter. The system will automatically populate all the Brands assigned by various Stewards to each Remitter and to the Sub-Remitter’s Agreement.
On an ongoing basis, OES has changed the default to include all Steward’s Brands when initiating a request for a Remitter’s Agreement or accepting a request for a Remitter’s Agreement.
Addition of new Brands:
If your company is a Steward and needs to add a Brand(s) to an existing Remitter’s Agreement you will be required to add the Brand to the Brands Management tab and OES will automatically add the Brand (s) to all Remitter’s requests and approved Agreements. OES will be adding functions and features to these shortly which will give users more flexibility when adding Brands.
Be aware that OES will NOT be revising and re-issuing any Remitter’s or Sub-Remitter’s Agreements until after June 30th, 2009 to ensure that all Brands have been properly captured.
Email Alert!
OES will be posting and approving the Remitter’s Agreements and Sub-Remitter’s Agreements tonight after all the Brands have been added. Please expect to receive a large number of emails indicating that Agreements have been approved. In conjunction, OES will be posting invoices tonight to ensure that payments can be submitted in a timely manner.
Changes in Wording to Sub-Remitter’s tab page.
Please note that OES has clarified the wording and the process on how to enter into a Sub Remitter’s Agreement. Please note that the Agreements requested and approved using the previous screens are correct and do not require any changes as these are only wording changes.
Types of Agreement Identified.
OES has improved the way in which Agreements are displayed on the Approvals and Approved RAs tabs. New features have been added including type of agreement date of agreement request and date of approval.
Types of Agreement Identified on the Approved Agreements page
2) Extension to the Retroactive Time Period of Remitter’s Agreements
For start up purposes only any approved agreements dated before June 30th, 2009 can have effective date of April 1, 2009 to allow Remitter (Sub-Remitter), and not the Steward, to report & remit fees to OES for EEE supplied into Ontario for April & May 2009. This extension is granted as it allows more time to properly assign Brands to Remitter’s Agreements.
- After this deadline Remitter’s Agreement will only be in effect in next month following approval by OES
- Stewards still obligated for all EEE it supplied for use in Ontario until the Remitter reports & remit fees (the Steward is not responsible for reporting to OES for the EEE that is covered under a Remitter’s Agreement (unless the Remitter is in Default)
3) Allocation of All –in- One EEE units
For the current reporting period All-in-One (AIO) computers those where computers: a display device with an embedded computer is considered a desktop computers are considered Phase 1 designated materials and as such until further notice will attract fees associated with desktop computers. Please note that these units are often supplied with peripherals including a mouse and keyboard as such Stewards and Remitters will have the option of reporting the EEE units within Bundle A of the Reporting System:
Computer + Mouse + Keyboard
If the AIO computer is not accompanied by peripherals please report the unit as desktop computer.
4) Monthly Steward’s/Remitter’s Report and Payments Due
The OES WEEE program was launched on April 1, 2009. Stewards/Remitters should have tracked the Electrical and Electronic Equipment (EEE) they supplied for use in Ontario for the data period of April 1 – April 30, 2009. The first monthly EEE Steward’s/Remitter’s Reports and applicable payments are due to OES by May 31, 2009. Companies that file Steward’s/Remitter’s Reports and make payments according to the fee schedule in the Rules are considered to be in good standing with OES and compliant with the Waste Diversion Act (WDA).
Non-complying Stewards may be subject to enforcement actions by the Ministry of the Environment as prescribed under Sections 36 - 41 of the WDA. Obligated Stewards and Remitters who fail to pay applicable EEE Fees may be subject to a penalty of 10% of the Obligated EEE Fees due and payable. Interest may be charged at the posted prime interest rate plus 3% on any outstanding balance due.
The Online Reporting System is ready to accept your monthly reports for the data period of April 1-April 30, 2009. OES held a webcast on May 6th, 2009 outlining the steps required to file your Steward’s/Remitter’s Report please review slides 58-67 available on our website for further information http://www.ontarioelectronicstewardship.ca/consultation/webinars.html.
Key Points:
- Data must be entered into the online system
- You must signify your agreement that the report is accurate and complete before being able to submit your report to OES
- OES will be posting invoices on the system that primary contacts and billing contacts will be able to download and process – Invoices will NOT be mailed out.
- Stewards/Remitters are to make payments by cheque ONLY to:
- Ontario Electronic Stewardship
26 Wellington St. East, Suite 601
Toronto, Ontario, M5E 1S2
For More Information
For more information, please contact OES Customer Service at 1-888-646-1820 or by email: customerservice@ontarioelectronicstewardship.ca.
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